livebooks blog

The rare, endangered Oryx are making a comeback in the desert near Dubai because, unlike most photographers, they've learned to master cash flow. ©Doug Menuez

Setting aside the technical skills, the perfect portfolio, the eye, the heart, and the soul that are all so important if you’re going to be a photographer, let’s focus on what you’ll need to be a financially independent photographer. That means setting up a well-organized small business operation that can support your creative endeavors. And the first thing to consider with a business — before the branding, marketing, or anything — is the money. Where will it come from, where will it go, and how much will you need at what times. Whether you’re thinking about launching your first business or already have one, the following information will help you stay solvent and sane.

First, make a plan
The most important thing to do when you’re creating (or updating) a business is to create a business plan. Even something simple will help, and you can find them all over the internet. Basically, you want to create a projection of your cash flow over your next five years. Where is the income coming from? What will your expenses be? How are these both likely to change over the years? Who is your competition?

I know it’s hard to make yourself sit down and do this; I didn’t when I first started and eventually things turned out ok — but I learned some hard lessons. When I finally made a plan, all my decisions were based on my defined goals. I could measure my progress and thereby gained tremendous control over my life and career. The following suggestions will ideally become part of your larger business plan, but they can also be helpful taken on their own.

What kind of business are you?
You’ll need to decide if you want to set up a sole proprietorship, a general (or C) corporation, an S corporation, or a limited liability corporation (LLC). To decide which is right for you, you’ll need to consult with a lawyer, and he’s probably going to want to see a business plan. If a lawyer isn’t an option, there is good information online and at the library, but also consider finding a business-savvy friend to lend their advice.

Yes, you need to learn bookkeeping
It’s best to handle bookkeeping yourself at first, so when you start to grow and hire a real bookkeeper you’ll understand what they are doing and can direct them. Google “bookkeeping” or find a simple text book. Buy Quickbooks or a similar software and read the manual — it’s a pretty good tutorial. Make a Chart of Accounts: a list of income and expense accounts allowing you to track monies flowing in and out. Expense accounts are divided by expenses required to do business, known as Cost of Good Sold, which include anything you spend on production, and Fixed Expenses, which include things that are regular overhead costs like studio rent, insurance, payroll and telephone.

Set up a file cabinet with folders for corresponding expense accounts to keep the paid bills. Once that’s done, create your first projected budget, which will include your best guesses on income and expenses. As you enter the actual expenses and income and review that information, you will really start to learn what small business is all about.

Make reports for Accounts Receivable and Accounts Payable, and set up alerts for when they are 30, 60, and 90 days old. It’s so important to establish a routine where you review your bills and reports on a regular basis so you know what is happening with your business every day. For instance, you should be checking your A/R to determine which are older than 30 days so you can follow up for collection. Never, ever be late on credit-reporting vendors like credit cards.

Make your computer work for you
You’ll also need software to help you run your business. I’ve always used a customized version of Filemaker that incorporates a number of subset databases such as a contact manager and an estimating and billing module. Usually the invoices are then entered by hand into our bookkeeping software, but there are some programs that have bookkeeping built in. And some bookkeeping software such as Quickbooks allow you to make invoices.

If you can find a very cheap standalone  program that does everything, great. Otherwise, I recommend keeping it simple with Quickbooks for invoicing and bill paying. Set aside a clear place for incoming bills (some people like an accordion folder), and schedule a time every two weeks where you enter all the bills into Quickbooks. I’ve been told I’m crazy for this, but I also created a spreadsheet in Excell where I can export my important data in a special format that allows me to analyze it more easily. Details on my blog. Once a month you will also need to reconcile your bank accounts. This is not as horrible as it sounds. I have found online banking to be pretty good now, and often bank systems will link directly to Quickbooks.

Where is the money?
Your biggest problem starting out will be cash flow. It’s important to get paid quickly for your first jobs, to pay your vendors quickly so you don’t damage your credit, and always pay yourself first. The temptation is to keep funneling cash back into the business, but if you don’t pull out money for yourself and your retirement from day one, you never will. Incorporate Paychex and put yourself on payroll. Make sure your paycheck includes enough for savings and auto-deduct to an IRA.

Because cash flow is hard at first, you should have enough saved up to cover your overhead, including projected taxes, savings, and marketing costs, for six months, or at least three if you are super-confident. On a regular basis, look at your bank balance and calculate if you’ll have enough to pay your vendors over the next two months — remember that “The check’s in the mail” is ALWAYS a lie. Try to set up accounts with your main vendors that allow you to pay up to 30 days out. If you are really tight, call your vendors and negotiate for more time. It’s better to stay in close contact with them about problems, with a note, a call, a bottle of wine…

Find a good accountant
Finally, you need an accountant who understands all the ins and outs of photography in case you get audited. It may seem unlikely, but I’ve been audited four times and it all went very well because I always report my income. I believe in paying my share to keep the system going, however imperfect. Taxes suck — get over it. It’s a sign you are making a living and that’s a good thing.

There’s nothing more ego shattering than interviewing a photographer who is as old as my career is long and finding out that she has kicked my ass in a market place that I coveted for years. Shooting book covers for literary works is downright respectable in a bizarre, pseudo-erudite sort of way.

“Did you read Rolling’s Recalcitrant Ruminations of Ruskin?”

“Why no darling, but I did shoot the image for the cover of the hardback.”

“Oh, bravo. Glass of sherry?”

I tried to get into that publishing circle for years. To say that they didn’t give two shits about me is, to be honest, crediting myself with one shit too many. Which brings me to my guest, photographer Claire Rosen. She was recently contacted by the boutique global publishing firm Random House to shoot the cover (left) of Sarah Addison Allen’s book The Girl who Chased the Moon.

The folks at Random House were intrigued by Miss Rosen’s distinct style of photography when they came across it at one of her gallery openings. The assignment (I’m not joking): Read the book and pitch some ideas of how the cover should be shot. The folks at Random House chose one of the ideas and Claire was, (I promise, I’m not joking), free to go shoot it and send in the results.

That kind of paid creative freedom with a high-profile client is practically nonexistent in contemporary society. Not only do you get paid to do your creative thing, you can window shop at a Barnes and Noble on a date and feign surprise when you see your book cover. If I want to accidentally-on-purpose show off my book cover I have to start a fire in the café of the book store, convince my date that it’s safest in the photography section and then use my book to fan away the smoke. “You okay? Hey look at that!”

Gigs like Miss Rosen’s can become a wonderful source of work. In just a week since receiving her first assignment, she has landed another book cover. If you’re interested in doing this type of work, you need to keep one thing in mind: The people at publishing houses who are green-lighting covers aren’t looking for photographers. They are looking for covers.

I reached out to a senior art director at Little, Brown Books to find out what he’s looking for from photographers. He suggests going to the bookstore to find covers, illustrated or photographic, that are similar to your narrative style. Check the imprint names on the books’ spines and contact those publishers to get the name of their art director.

The best way to reach out art directors is by mailing a hard-copy promo with an example of your work. Email promos have become the bane of art directors, my contact said. The barrage of email promos from listing services has resulted in a backlash, and they are routinely deleted out of hand.

One phrase that stood out in my interview with the Little, Brown art director was “cover appropriate.” Take the time to do your research. If your work doesn’t look like any cover you’ve seen, then don’t send it to the publishers.

With all that in mind, take a day and hang out at the bookstore — you could find a whole new direction for your photography business. Just please pretend not to notice if you see a guy in the café torching a pile of coffee beans.

• French art students Guillaume Chauvin and Rémi Huber won a photo contest organized by weekly magazine Paris Match and then revealed at the award ceremony that they’d staged the photos. Not surprisingly, there’s been some heated discussion going on, including at Lightstalkers. Full report at The Independent.

• Andrew Hetherington a.k.a. What’s the Jackanory? posted a brilliant video this week, “Inside the Photographer’s Studio” with Philip Toledano, including a sneak peek at the witty British photographer’s latest project.

• Starting July 25, the Annenberg Space for Photography will be offering free weekly lectures by renowned photographers from around the world. Steve McCurry will kick things off, followed by heavyweights such as Carolyn Cole, David Burnett, Dan Winters, and Colin Finlay.

• Flickr rolled out the beta Flickr2Twitter this week, a new option to easily tweet photos. You can now create a short http://flic.kr link back to a photo on Flickr via the “upload to email” function.

Duane Michals, photographed by Paul Waldman for the Living American Masters Photography Project. Courtesy LAMPP

Miki Johnson: Tell me about how this project started.

Paul Waldman: After I left my position as managing editor of Zone Magazine, I wanted to do something that hadn’t been done, and that had both global and intimate scope. The Living American Master Photographers Project (LAMPP) grew out of this. At the time, far more emphasis was placed on photographic content as opposed to the individual artist. Nobody was studying the personal content of individual photographers. Portraits of these men and women, whose images were shaping society at a basic level, were not available.

I was appalled that as a society we weren’t in touch with what I considered a living national treasure: our photographic community. I began doing portraits, interviews, and occasionally both, with photographers starting in 1991. Back then, the idea of committing to an ongoing “living study” was somewhat foreign. At times, it is still difficult to convince people of LAMPP’s value as a social tool and document.

Many of the photographers resisted initially. Some had been “hunted” by fans who wanted a shot of them. But after the first ten or so portraits, a body of work began to emerge that was well received. Although my hopes for editorial assignments and assistant jobs from these encounters never materialized, what I ended up with had a greater value: some of the most rewarding personal relationships of my life.

MJ: What does a typical interview and portrait session look like?

PW: An interview is now a prerequisite for participation but in the beginning, it was an either-or proposition. I opted for the portraits, thinking I could always go back for a phone interview. There was never a template I followed; I think this enhanced the experience for both myself and the participant. Whenever possible, I tried to sit down and talk, not as an interview, but as two people sharing a beginning. Participants saw I wasn’t trying to coerce something out of them other than their love, experiences, and accumulated wisdom garnered from an eye within the craft.

Andreas Feininger by Paul Waldman. Courtesy LAMPP

I became close with Andreas Feininger and his wife Wysse. I’d often go up to their flat on 22nd and Broadway in Manhattan for tea. Jacques Lowe and I would talk about his time with JFK, his love of jazz, and his experiences photographing its legends. I did a portrait and interview on the road to and from Seligman, Arizona, with Allen Dutton and we remain close to this day.

When I photographed Sally Mann, Patrick Demarchelier was doing a street shoot as we were approaching our portrait location. I asked Sally if she wanted to meet Patrick and introduced them for the first time. There were other strange moments, like finally photographing Duane Michals in his basement laundry room after trying to meet with him for three years.

The first session I scheduled with Gordon Parks, a big Nor-Easter hit Manhattan. I realized there was no way it could happen as planned. When we finally met, there was a blizzard tearing through Manhattan. Snow appeared to fall parallel to the ground, as if it were orbiting the city.

MJ: Do you have a favorite image or story from a portrait session?

PW: That’s a challenge. Working with Bob McNeely at the White House under President Clinton was a privilege. After we’d met and he’d taken me down to the photo office, he needed to go and pick up his daughter from school. I told him not to worry, I’d be happy to hang out. Later, Bob snapped an image of the president and I as we talked about Bob’s daughter, who was quite young at the time. He had President Clinton sign the photo for me. Since then our friendship has blossomed. I recently spent a night out at his farm upstate from Manhattan, re-photographing him with his daughter — she was graduating high school!

Jill Enfield by Paul Waldman. Courtesy LAMPP

Most recently I photographed Barbara Bordnick at home. She was so moved by the experience, she asked if I’d record an extra track at the end of our interview. To my surprise she shared some moving words about my presence as a portraitist and her love for the LAMPP body of work. Barbara’s an amazing editorial portraitist; her unsolicited kindness was especially inspiring.

Jill Enfield was incredibly generous. She and husband Richard Rabinowitz let me stay in their home in Manhattan for an LAMPP trip. I was a stranger, having only spoken with her and Richard by phone. I arrived at 6am! Her two teenage daughters were sleeping as I quietly settled in. That kind of love and appreciation for the project’s mission has been particularly touching.

MJ: What about a good story about recording an interview with a photographer?

PW: A favorite audio recording is of AP legend Marty Lederhandler. His “Pigeon Story” from WWII’s D-Day is well known among many of the AP people, but few know it outside that circle.

Marty Lederhandler – “The Pigeon Story”

One of my favorite moments involved Sylvia Pericon, a student who volunteered to interview Steve McCurry for LAMPP. After the interview, we sat at a cafe in New York’s West Village and did a post-interview about her experience. She was so moved and energized. When Sylvia told her teachers about her LAMPP interview, they were amazed she had such an opportunity.

MJ: Where does all the content live? Where would you ideally like to see it?

PW: I am committed to the idea that this content should “live.” Because the project has been almost entirely my creation, the negatives, prints, audio, media kits, FAQs, quote selections, contributed letters, kudos, and rejections remain with me. One of my highest hopes is that LAMPP escapes my personal gravity, that other people get involved. In retrospect, I feel LAMPP has suffered in part from its perception as “my” project. I’d like to see it expand, for others to experience what I’ve been blessed with.

There’s so much undiscovered country, so many older masters and emerging masters who haven’t been tapped yet. For the past few years I’ve been trying to establish foreign satellites that would explore global perspectives through the LAMPP paradigm, the LMPP: International. As our planet becomes smaller through faster, richer, deeper communication and media distribution, methods of common experience will be instrumental in forging more meaningful international, intercultural relationships.

Gordon Parks by Paul Waldman. Courtesy LAMPP

I’d like to see LAMPP integrated into a higher education institution or museum with robust photographic programs if it does not attain its own self-sustaining presence as a foundation. The project needs space to expand, and the opportunity for participants and luminaries to visit for “micro residencies.” I’d like to see an interactive textbook created that students can collect and have signed by masters featured for that year.

MJ: What is the biggest challenge you face moving forward?

PW: Recently I’ve approached the Annenberg Space for Photography, The Smithsonian, and the Duke Center For Documentary Studies without so much as a commitment to an open dialogue. I find it ironic and disturbing that these institutions will feature an individual artist, but neglect the impact of the photographic community as a whole. It’s like trying to understand an orchestral piece by listening to one or two musicians individually.

The deaths of many 20th century masters was a wake up call to the community. Creating an active interest in LAMPP before participants pass has also been particularly daunting. Getting contact information for possible candidates is fraught with obstacles. With each master’s passing we loose the collected wisdom of a life and the synergy of that information within the context of an individual, gifted and trained in the art of seeing, perceiving, touching. My hope is that this will become an additional source of income for photographers, as well as a boon for our emotional, social, cultural, and political evolution.

MJ: How can photographers help?

PW: The best way to help is to get involved. Become an LAMPP evangelist. I’d love to build a proactive board that embraces fundraising initiatives. It doesn’t have to be just photographers. LAMPP was designed for the American public trust. I’ve been in a photo lab so many times when the people working there didn’t know the seminal living or past master photographers.

We’re changing. The photographic image is omnipresent. I tell people there’s probably a photograph ten feet from them; they’re probably sitting or staring at one as we speak. That’s powerful stuff.

It’s nothing to be intimidated about; not knowing photographers by name or face. There’s so much out there to get excited about, to enjoy, to participate in. But in practical terms we need grant writers, legacy donors,  a LAMPP home, services, co-opt friends, associates, business partners, professional organizations, industry support, and interest from the government. That’s a wish list! Let everyone know we’re sharing vision; we’re growing sight through every man and woman’s contributed light.